Senior Finance and Administration Assistant

About the job

About the Role

The Global Alliance for Improved Nutrition (GAIN) is seeking a Senior Finance and Administration Assistant to provide day-to-day financial, operational, logistic and administrative support for our regional project office in Ethiopia. This role will be offered on a fixed term contract until December 2026, subject to availability of funding. You will be based in GAIN’s Ethiopia office in Bahir Dar, Ethiopia with regular travel to project sites and Country Head Office (Addis Ababa).

Reporting to the Regional Project Manager, CASCADE and the Finance and Administration Manager, the Senior Assistant will support the successful delivery of the projects at the regional level and assist the Project Manager and regional project team in all aspects of project implementation activities.

Key Responsibilities include:

• Ensuring smooth operation of daily financial activities at the regional level in collaboration with the country office finance team
• Providing general administrative and clerical support including mailing, scanning and photocopying for the regional team and assisting in resolving any administrative problems and enquiries
• Handling orders such as office supplies and/or materials for office use and training
• Maintaining and keeping proper filing systems and compiling reports in an accurate and timely manner
• Assisting regional project team in travel arrangements, hotel reservations and in-country logistic arrangements
• Maintaining and updating contact lists for partners and stakeholders, as well as a list of pre-qualified service providers at regional level
• Assisting the regional office in the procurement of goods and services, by executing tasks related to the PR and PO system and to prepare and format standard contracts and related documents (amendments and extensions), in strict compliance with the standard contracting process and templates
• Arranging all necessary logistics related to project activities, such as kick-off meetings, workshops, field visits and launch events

About You

The ideal candidate will have solid documented work experience in an administrative role relating to finance, office management or other mid-level support role. You will have experience working in non-profit or international development organisations or working on development projects.

The postholder should possess good communication skills, excellent command in written and spoken English and local language. You should be highly flexible and willing and able to travel frequently.

A bachelor’s degree in Accounting and Finance, Business Administration or related field or a combination of education and experience. You will be computer literate in Microsoft Office, candidates with experience in using professional spreadsheet and different accounting software would be an advantage.

About our Offer

The starting salary on offer for this role is from USD 7,596 – USD 8,700 per annum (gross salary), depending on experience.

GAIN has a fair and competitive salary structure that allows for annual progression subject to good performance. In addition, GAIN offers a total of 37 days holiday per year (including annual leave, public holidays and additional office closure days), an attractive pension scheme and competitive insurance cover including health, travel and life assurance.

We are committed to the health of our staff, especially in these challenging times, and have developed a programme of wellbeing that includes flexible working, additional leave allowances, wellbeing days, mindfulness coaching and access to independent and confidential counselling.

GAIN also has a strong commitment to professional development. We will support you to grow in your career through both formal and informal training, and are committed to providing opportunities through internal recruitment, secondments and promotion. All of this is delivered in a supportive and collaborative environment.

About GAIN

The Global Alliance for Improved Nutrition (GAIN) is a Swiss-based foundation launched at the United Nations in 2002 to tackle the human suffering caused by malnutrition. Due to COVID19, conflict in Ukraine and climate change, malnutrition and hunger have worsened significantly since 2019, reversing a decade of progress. There is growing recognition that our food systems need to change if we are to reverse these trends.

GAIN’s Strategy aims to transform food systems to make healthier diets from sustainable food systems accessible to all people and especially those whose are most vulnerable to shocks. By 2027, we aim to improve the access of 1.5 billion people to nutritionally enhanced staple foods, improve the access of 25 million people to healthier diets, and support positive food system change in 10 countries. This is bold and complex, and the only way to achieve this is to work together with partners including governments, businesses, and civil society at the country and global level. These goals, and the ways of achieving them, build on our twenty-year legacy of transforming people’s lives with improved nutrition through concerted action and effective policy change.

Our Working Culture and Environment

We provide a flexible working environment that includes a combination of home and office working opportunities through our global hybrid working policy. This encourages our staff to have a healthy work-life balance and increases staff motivation, enriches employee wellbeing, and improves performance and productivity.

All of our positions are based in one or more of GAIN’s designated offices as stated on our job advertisements. Successful candidates will be based in one of GAIN’s country offices and must have the existing right to live and work within a reasonably commutable distance of the relevant city / cities in which the role is advertised. Please note, that GAIN does not sponsor working visas and relocations.

GAIN reserves the right to withdraw an offer of employment for candidates who are considered to ineligible under the above conditions during or after the recruitment process.

Applicants must be currently based and have the existing right to live and work in the Bahir Dar, Ethiopia region to be eligible to apply for this position.

This advert closes on 5th September 2024. Early applications are encouraged. GAIN reserves the right to close this advert early should we receive suitable candidates ahead of the closing date.

The Global Alliance for Improved Nutrition is committed to equality of opportunity and creating an inclusive environment where diversity is valued. We are keen to reflect the diversity of our society at every level within our organisation and therefore welcome applications from talented and committed people from all backgrounds, representing the diverse societies we operate in.

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